Categorizing Calendar Appointments in Outlook

Categorizing Calendar Appointments By using the Automatic Formatting feature in your Microsoft Office Outlook calendar,

You can highlight different types of appointments by using different colors.
1. Right-click an appointment, and then click Automatic Formatting.
2. Use the Rules Wizard to display that meeting or person's name in the color of your choice. If you repeat this procedure for other types of appointments, you can build different categories within your Outlook calendar for easy recognition—for example, weekly team meetings, customer visits, and personal appointments.